Genica Inc. (hereinafter referred to as the “Company”) respects the privacy of its customers and is committed to properly protecting and managing personal information.
1. Basic Policy on the Protection of Personal Information
The Company aims to serve as a bridge between individuals, businesses, and society through creativity. The personal information obtained through these activities is regarded as a fundamental element of trust in our business operations, and we handle such information responsibly and with the utmost care.
2. Personal Information Collected and Purposes of Use
In the course of our business activities, the Company may collect the following types of personal information and use them appropriately within the scope of the stated purposes.
Types of Personal Information Collected
- Name and contact information (telephone number, email address)
- Likeness of individuals appearing in productions (photographs, video, audio, etc.)
- Information provided at the time of event registration (form entries, etc.)
- Access and analytics data (IP address, cookies, etc.)
Purposes of Use
- To conduct filming and production work, communicate with relevant parties, and deliver completed materials
- To operate events and provide related communications
- To respond to inquiries
- To analyze and improve the quality of this website and services (using Google Analytics)
- To provide information and conduct marketing activities (based on voluntary consent)
3. Use of Google Analytics and Cookies
This website uses Google Analytics, a service provided by Google LLC, for the purpose of improving our services. The information collected through Google Analytics does not include data that identifies specific individuals. For details on how Google collects and handles data, please refer to Google’s privacy policy.
Disabling Cookies
Users may choose whether to accept cookies by adjusting their browser settings. Please note that disabling all cookies may cause certain services to function improperly.
4. Use of Likeness, Voice, and Related Materials
Likeness, voice, and related materials of individuals subject to filming may be used in advertising materials, productions, and social media within the scope of consent obtained at the time of filming. Individuals who do not consent to such use are requested to notify us in advance.
5. Handling of Personal Information in Collaboration with Other Companies and Joint Projects
In projects conducted in collaboration with other companies or organizations, the Company may jointly collect and use personal information. In such cases, personal information will be used only within the purposes and scope clearly specified in advance and managed appropriately.
Where necessary, specific purposes of use or the scope of disclosure to third parties will be separately stated or handled based on obtained consent, depending on the nature of the project.
6. Handling of Personal Information in Company Services and Products
In connection with products and services independently developed and provided by the Company, personal information may be collected during user registration, customer support, or inquiry handling.
Such information will be used solely for the operation, improvement, and quality enhancement of the relevant services and will not be provided to third parties except where required by law or with the individual’s consent.
Please note that separate privacy policies or terms of use may be established for individual services.
7. Handling of Data in Outsourced Work and Advertising Agency Services
When handling personal information provided by clients or related companies in connection with advertising or promotional activities, the Company, as a contractor, will comply with confidentiality agreements and manage such data appropriately as follows:
- Prohibition of use beyond the intended purpose
- Restriction of access to authorized personnel within the Company
- Strict access control and encryption when managed in cloud environments
- Deletion or return of data upon request from the client
8. Information Security Measures
To prevent leakage, loss, alteration, or unauthorized access to personal information, the Company implements the following security measures:
- Physical and electronic access controls
- Use of external services only after confirming their security requirements
- Encryption of stored data and periodic deletion of unnecessary information
- Implementation of antivirus measures and backup systems as necessary
9. Confidentiality Through NDAs
The Company enters into non-disclosure agreements (NDAs), as necessary, with business partners, collaborators, performers, and other related parties to prevent information leakage. When providing information, including personal information, to third parties, contracts will generally include provisions prohibiting further disclosure and requiring appropriate handling, including suspension of use when necessary.
10. Contact Information
For inquiries regarding privacy matters, please contact:
Genica Inc.
Email: yutaka.sato@genica.co.jp
11. Revisions to This Privacy Policy
The Company may revise this Privacy Policy from time to time. In the event of any changes, details will be posted on the Company’s website.